Bid Assistant



Bid Assistant

Job Role
To support with researching, compiling, producing and coordinating the production of Bids.

Team Worker
To work collaboratively within the Business Function
Work flexibly to support delivery across the business
Take ownership for own personal development

Business Delivery
Review bids inbox to identify suitable opportunities within our target geographical areas and sectors
Support in maintaining and developing an effective system for collating data, information and records relating to bids, tenders and frameworks
Assist in researching thoroughly the industry, project and people involved with a bid to increase its success
Support the research of each bid and develop an understanding of the requirements, supporting the clarifications process and disseminating information to the Bid Writer(s) to inform bid responses
Attending/supporting the bid kick-off meetings
Work closely with different teams throughout the business to collate and produce relevant information
Have the ability to support and assist the Bid Writer(s) in drafting responses, understanding the way in which submissions need to target the questions.
Develop a strong working relationship with the Marketing and Communications team
Utilise the Project Information Management System for data collection and management
Prepare and maintain all professional employee CVs, ensuring all are up to date
Prepare all case studies relating to stages and key milestones of projects, focusing on the output of delivery relating to our role in projects
Support the completion of bids in a timely manner, ensuring that all submitted material is grammatically correct, well-researched and without errors
* Analyse and review submitted bids to continuously improve processes, procedures and content, and ensure we have accurately prepared responses which are relevant to the questions
Promote standards and professionalism at all times
Be knowledgeable about the services the Concertus Group provides across all its professional areas
Provide cover for the wider Business Function
Support innovation within the team to improve the bid process and develop our company brand in order to increase bid success
Have a good understanding of who Concertus are, our capabilities and where we have strengths in the business to support our bids
Undertake proofreading and refinement of written material across the Concertus Group
Support with Concertus internal bids tracker and provide regular updates to all opportunities and bids where necessary, including proactively chasing outcome of our bid submissions and disseminating to Senior staff with a clear narrative and understanding of our scoring for future reference
Assist in conducting detailed review of tender results and assess areas in our bids where we can carry out lessons learnt and make the necessary improvements, updating records to ensure we have well educated responses to use on future bids
Support the Marketing and Communications manager with marketing related tasks when possible
Be excellent at communicating consistently between the bid and marketing functions

It's essential you have
Proficiency in Microsoft Office
Excellent communication skills
Strong organisational skills and the ability to meet multiple deadlines
High level of writing and literacy skills
An understanding of marketing and communications
An ability to achieve high standards and work effectively under pressure
Strong attention to detail and excellent grammatical skills
An ability to take ownership of your work and responsibility for bid success
High levels of motivation with the enthusiasm to pursue success

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