Operations Coordinator

Operations Coordinator – c£25k – £30k – Egham, Surrey

The company:

Established over 30 years and with offices strategically located in the South, this company provides full building services and installations throughout the South East to the building industry.

Job Purpose

Ownership and full support of allocated projects through collaboration with the client, project delivery team and supply chain as appropriate. Support the Regional Manager to ensure the smooth running of the office facilities. Furthermore, safeguard the Company’s long-term strength and growth, whilst working smartly and caring for your teams.

Duties and Responsibilities

Provide high quality administrative support services, including scanning, photocopying, filing, folder creation

Handling enquiries and directing incoming calls to the appropriate department

Meeting and greeting clients and visitors professionally

Collate and distribute reports from engineers and submit to internal and external stakeholders where appropriate

Create and maintain project documentation and reports using in-house management system

Attendance at meetings, including preparation of paperwork and minute taking

Assist with administration and production of O&M manuals

Transfer data into site labour tracker

Chase and distribute design reports ahead of design team meetings

Organise relevant meetings on behalf of project team, ensuring refreshments are provided when necessary

Provide pre-construction, construction and commissioning programme support

Update and maintain in-house management system forms

Maintain portfolio of the live projects (photos and write ups)

Diary management for the Regional Manager

Responsible for the day-to-day running of the regional office

Management of building cleaning, as appropriate

Arrange and manage building maintenance and PAT testing, as appropriate

Stock check and ordering of company supplies: tea, coffee, stationery etc

Handle post in and post out

Liaise with head office to ensure accreditation, subscriptions and pre-qualification documents are kept up to date

Essential Skills / Qualifications

Excellent communication skills, including written, verbal and non-verbal

Attention to detail

Competent with Microsoft Office (Word, Excel, Outlook)

Be able to work to deadlines and meet targeted timeframes

Outstanding ability to multitask with a positive “can do” attitude

Excellent time management skills with the ability to use your own initiative

Friendly, approachable and reliable

Strong organisational skills

Ability to identify potential risks to projects and the company

Benefits

20 days holiday (increasing by 1 day per completed year of service to a maximum of 25 days) plus bank holidays

Pension scheme

Employee assistance programme

Private medical insurance

Life assurance